MIS Expert on Digital Library and Web Portal Management

This consultant position is open for Ethiopian Nationals only.

Purpose and Objectives

The Ethiopian Disaster Risk Management Commission (EDRMC) is mandated to lead Ethiopia’s Disaster Risk Management work in the country. The commission in collaboration with its partner had developed the “DRM Strategic Plan and Investment Framework (DRM-SPIF)” approved by the Federal Government in 2013. Accordingly, the National DRM mainstreaming guideline was developed and launched in 2018. Guided by the strategy and guideline, the EDRMC has embarked on an initiative to mainstream disaster risk management across all line ministries as well as regional states. The EDRMC is currently in the process of finalizing its policy reform agenda and a 10-years strategic plan taking into consideration the complex humanitarian situations, risk management dynamics, and global system change. As part of the enhancement of the virtual working environment, and knowledge and information management during the New Normal caused by the COVID-19 pandemic, the establishment of an organization-wide web portal, and the digital library is being implemented. The portal serves as an information and knowledge management tool involving multiple directorates EDRMC and external stakeholder organizations.

EDRMC in partnership with the Asian Disaster Preparedness Center (ADPC)[1], is currently implementing a program namely “Improving Coordination Capacity for Preparedness and Emergency Response in Ethiopia (ETCOR)” with funding support from Bill & Melinda Gates Foundation (The Foundation). The program aims to improve the institutional capacity of EDRMC and key sectoral ministries including Agriculture and Health by enhancing systems, capacity, and coordination mechanisms for preparedness and response, and improving information and knowledge management system.

Initially, the program will focus on supporting the relevant Government institutions in the effective coordination of emergency relief, humanitarian coordination, emergency preparedness, and early recovery in the conflict-affected areas in NorthernEthiopia and other vulnerable regions where the respective sectoral stakeholders are involved. The medium- to long-term focus will be on enhancing the inter-and intra-sectoral coordination capacity of the Government system for overall preparedness and emergency response in Ethiopia through technical and leadership capacity development support to the relevant agencies within the framework of Ethiopia National DRM policy and implementation strategy.

The program is looking to recruit a qualified consultant as the MIS Expert on Digital Library and Web Portal Management to be based in Addis Ababa, Ethiopia. The consultant will be responsible for leading the implementation of identified activities in this TOR. The key objectives of the position include:

1. To maintain organizational level knowledge and information management portal that integrates multi-sectoral, multi-directorate DRM information, documentation, and information sharing.
2. To support the establishment of web security systems and operational procedures for EDRMC websites and virtual working environments.
3. To support effective management of DRM web portal and ensure effective work flow, system functioning, integration of system management roles, and responsibilities at various levels of the organizational structure of EDRMC.
4. To provide technical capacity building on system administrators, and users of EDRMC various Directorate and regional office on effective web portal management and utilizations.

This consultant position is open for Ethiopian Nationals only. The position is based in Addis Ababa, Ethiopia.

Responsibilities and Tasks

1. Analyze and understand the established EDRMC web knowledge &information management system, identify potential areas of improvement, develop an action plan
2. Ensure website content, functionality, and web architecture, design, and graphics are up-to-date and effective for all DRM directorates operations.
3. Revise the developed guidelines or procedures manuals and training manual as per the up-to-date EDRMC and DRM lower-level organizational structure and information communication needs and advise decision-making processes.
4. Provide troubleshooting and backstopping support to web system administrator and Operation and Maintenance team at ICT Directorate.
5. Put in place effective monitoring of web portal security system and assist timely remedial action addressing looming security concerns.
6. Provide on-the-job training of ICT administrators and hardware operation and maintenance experts.
7. Organize and deliver web portal users and management virtual training/ workshops for EDRMC and key regional DRM structure staff.
8. Follow up on review approval and uploading of knowledge products, policy documents, plans, emergency, and EW alerts, bulletins, events reports, program documents, audiovisuals, maps application software.
9. Ensure effective inter-and Intraa-sectoral information communication and knowledge sharing and virtual DRM information sharing to the public.
10. Play an active role and contribute to multi-disciplinary and multi-sectoral Technical support team and coordination platform.
11. Provide regular monthly system improvement progress updates and quarterly comprehensive reports.
12. Any other duties as assigned by EDRMC for the overall objectives of the position.

Working Principles and Reporting

In performing the duties and responsibilities indicated above, the consultant will report directly to the Deputy Commissioner at EDRMC, and will closely work with the ICT Directorate Director and staff, and coordinate with other EDRMC Directorates.

Qualifications

Education

• MSc or advanced studies in computer science, information management, information technology, software engineering, or any other related fields with working experience in Ethiopia is essential. Ph.D. in a related field would be an added advantage.

Work Experience

• At least 10 years of proven experience in developing virtual platform system design and development,information communication strategy development for multi-level structured organizations, and system guidelines/manuals for operations.
• At least 3 years of proven experience of working with the Ethiopian government supporting the establishment and functioning of webportal and digital information mangment system involving multiple stakeholder’s coordination.
• Advanced experience in developing the drupal-7 website or web portal for government and I/NGOs will be an added advantage.
• Proven experience in government structure, capacity building and design, and delivery of training at various levels.

Personal Qualities

• Self-motivated, pro-active and takes initiatives.
• Demonstrated ability to plan, and organize work & time independently.
• Excellent interpersonal and communication skills, and team-oriented work style.
• Strong networking capacity and understanding of humanitarian and development nexus at local and regional levels.
• Strong desire to learn, undertake new challenges, must be creative problem-solver, and must have self-confidence.
• Willingness to work hard, good sense of humor but with seriousness about the quality and excellence of work.

Languages

• For the post advertised, fluency in English is required. Verbal and written communication skills in Amharic are essential. Knowledge of another language is an advantage.

General Requirements

• Operate within all EDRMC and ADPC Guidelines & Procedures/ Policies;
• Operate within specific program needs.

Duration: 12 months from March 2022 to February 2023 with the possibility of extension based on the performance and technical requirement of the position and duration of the project.

How to apply

Interested Candidates can submit the completed ADPC application form, (downloadable from www.adpc.net or ADPC Website), resume, copy of degrees/certificate(s) together with a cover letter, to: adpcjobs@adpc.net on or before 9 February 2022, Ethiopia time.

Female candidates are especially encouraged to apply.