Empanelment of Graphic Design Agencies/Individuals for CDRI’s Ongoing Communications Work
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1. About CDRI
The Coalition for Disaster Resilient Infrastructure (CDRI) is a multi-stakeholder global partnership of national governments, UN agencies and programmes, multilateral development banks and financing mechanisms, the private sector, and academic and knowledge institutions. It aims to address the challenges of building resilience into infrastructure systems and development associated with it.
The vision, mission, goal and objectives of CDRI are explicitly linked to the post-2015 development agendas. The Coalition will also contribute to the resilience of the global infrastructure systems in an increasingly interconnected world. The outcome of such a collaboration would be aimed at building resilient economies and resilient people through cross-sector commitments at all levels towards adaptation and resilience with concrete outcomes that will bring resilience action to global scale.
The Government of India has established a Society in New Delhi to act as the Secretariat of CDRI. The Secretariat functions under the direction of the international Governing Council and implements the programs of CDRI.
CDRI Website: www.cdri.world
2. Purpose of this assignment
CDRI intends to empanel Graphic Design agencies and qualified and skilled individuals for assisting the communications team of CDRI by providing various communication collaterals for promotions and ongoing communications work for print and web interfaces.
In this regard, CDRI invites proposals from interested and eligible agencies/individuals to provide the services as detailed in this TOR.
3. Award of contract / selection of tender
a. Preliminary scrutiny based on eligibility criteria
- The bidder must quote for a minimum of 70% of all the services mentioned under Annexure 1 Scope of Work.
- An agency/individual will be selected under Quality- and Cost-Based Selection (QCBS) method and procedures described in this document.
- The agency is required to create a proposal/presentation on their plan to execute the contract. Proposals not conforming to such preliminary requirements are liable for rejection.
- Responsiveness of the bids shall be determined based on the contents of the bid itself and supporting documentary evidence and shall not be determined by extrinsic evidence.
b. Evaluation Process
- CDRI will ask for presentations from the shortlisted agencies/individuals. Proposals will be evaluated based on the presentation of the work done and experience by the invited agencies/individuals
- Failure on part of bidder to arrange for the presentation on the date & place fixed shall result in the rejection of bids
- The presentation/proposal shall also cover the cost/budget quoted by the agency for the assignment, basis the scope of work.
- CDRI will finalise the empanelment list basis the technical and financial presentation. The decision of CDRI shall be final in this regard.
- The place for presentation/discussion shall be conveyed to the bidders at an appropriate date.
Proposals shall be evaluated as follows:
Evaluation Criteria for bids - 100 points:
| Technical Proposal (100 points) | Points |
|---|---|
| Understanding of ToR and the scope of work | 10 |
| Experience of creating communication collateral | 30 |
| Acceptability of the scope of work and presenting a proposal on delivering it | 30 |
| Samples to be shared of publications and creatives | 30 |
Financial Scores
The applicant scoring more than 70% in the technical evaluation shall be considered for financial evaluation.
75 % weightage will be awarded for Technical Proposal and 25 % weightage will be awarded for Financial Proposal.
Technical Bid will be assigned a technical score (Ts) out of a maximum of 100 points.
Maximum Score on Financial Proposal (PP): 100 points to the technically qualified lowest bidder. Other qualified bidders shall be assigned financial score on percentile basis.
75 % weightage will be awarded for Technical Proposal and 25 % weightage will be awarded for Financial Proposal.
Composite Score (S) = Ts * 0.75 + Fn * 0.25 TT + PP = Highest Points
The Bidder with the highest Composite Score (S) would be considered for award of contract and will be called for negotiations, if required.
Proposal Submission:
The proposals should be submitted electronically to E-mail: tender.projects@cdri.world by 1730 hrs (IST) on 16 February 2022 in PDF format.
Annexure 1 - Scope of work
Overview
The purpose of this assignment is to provide and design communication collaterals for CDRI projects, programmes, events and ongoing communications work that will be published on social media, web platforms and publications.
Purpose
CDRI intends to select an agency/individual for creating regular communications collateral along with creatives for events and programmes.
In this regard, CDRI invites proposals from interested and eligible agencies/firms to provide the services as detailed in this TOR.
Statement of work
The company is expected to deliver on the following aspects and can quote as per Annexure II below.
- Social Media Creatives
- Social media graphics for various programmes, projects, events (Event Announcements and Related Creatives), webinars and more
- Animated GIFs
- Spokesperson quote templates (editable) for webinars, events and more
- Print/Web Documents
- Document design (Outcome documents, Whitepapers, Reports, Booklets, Technical notes etc.) including cover page
- Brochures
- Posters
- Website page designs
- Graphics
- Illustrations
- Infographics
- Logos
- Banners – Email, Workshops, Backdrops, Platforms
- Newspaper / Magazine / Online ads
- Graphics for printing promotional material
- Standee
- Podium
- Mug
- Laptop bag
- Tote bag
- T-shirts
- Invite with envelopes/Diaries
Note:
All materials generated for promotion of CDRI’s work will be the property of CDRI, with CDRI holding all intellectual property rights.
Timeframe
The agency will be onboarded for a period of one year, with the option to extend the contract basis their performance.
Payment
Bills are to be submitted on a monthly basis/activity basis for approval by CDRI, followed by electronic payment.
Annexure II - Quotation to be provided as per the break-up below
| Sr No | Deliverables | Amount quoted |
|---|---|---|
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