Administrative Assistant - Bangladesh

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Request for expressions of interest (consulting services – individual consultant selection)

Thailand Climate Adaptation and Resilience for South Asia (CARE) Project Loan No./ Credit No./ Grant No.: IDA-D6220

Assignment Title: Individual Consultant – Administrative Assistant - Bangladesh Reference No. (as per Procurement Plan TH-RIMES-352701-CS-INDV) The Regional Integrated Multi-Hazard Early Warning System (RIMES) has received/has applied for financing from the World Bank toward the cost of the Climate Adaptation and Resilience for South Asia (CARE) Project and intends to apply part of the proceeds for consulting services.

The consulting services (the Services) include an individual consultant – Administrative Assistant - Bangladesh who is to support the CARE Component 1 Bangladesh Team in carrying out staff administration activities, facilitating effective and efficient processes and documentation thereof, and archiving of CARE-relevant records consistent with established Human Resources, Administration, and Procurement, Purchasing, and Contract Management procedures and policies in CARE and in RIMES, to aid the implementation of CARE Component 1 in Bangladesh.  

Terms of reference

Terms of Reference (TOR) for the primary procurement stage for the assignment are attached to this request for expressions of interest or can be found at the following website: www.rimes.int or via the address given below. The Regional Integrated Multi-Hazard Early Warning System for Africa and Asia (RIMES) 2nd Floor, Outreach Building, Asian Institute of Technology Campus, Klong Nung, Klong Luang, Pathumthani 12120 Thailand

The Regional Integrated Multi-Hazard Early Warning System (RIMES) now invites eligible individual consultant (Consultants) to indicate their interest in providing the Services. Interested Consultants should provide CV demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria are: Education and Knowledge: 

• At least bachelor’s degree in human resource management, business management, development studies, social sciences, or any related field;
• Knowledge of relevant Bangladesh laws, rules and regulations that apply to the operation of inter-governmental organizations. 
• Familiarity with human resources policies and procedures, recruitment and selection, employee orientation and training, performance management, and benefits administration. 
• Understanding of procurement and purchasing processes, contract management, vendor evaluation, and quality control. 
• Knowledge of administrative support functions, such as travel arrangements, meeting coordination, inventory management, and office equipment maintenance. 
• At least 3 years of relevant professional experience in HR, administration, and procurement in private/development/international/national organizations, public sector, private sector, academia, or other relevant organizations, including work in a developing country environment

Skills and Abilities:

• Demonstrable ability to work effectively with a wide range of people; 
• Excellent written and verbal communication and interpersonal skills; 
• Excellent coordination and organizational abilities; 
• Strong organizational and administrative skills to effectively manage multiple tasks, priorities, and deadlines in a fast-paced environment 
• Good analytical and problem-solving skills, particularly in identifying and resolving issues in human resources management, administration, and procurement. 
• Good negotiation abilities; 
• Ability to coordinate with relevant members of CARE Component 1 Team to facilitate resolution of issues when staff conflicts arise; ability to keep confidential matters confidential; ability to analyze, evaluate, and summarize administrative information/records for accuracy and conformity to procedures, rules, and regulations proficiently in Urdu and English 
•  Proficient in using Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook 
• Excellent attention to detail and accuracy in record-keeping, documentation, and reporting 
•  Ability to work effectively and efficiently in a multi-tasking and multi-cultural environment 
• Demonstrable ability to work individually and as part of a team

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest. A Consultant will be selected in accordance with the individual consultants method set out in the Procurement Regulations and to be specifically set out in the Request for Expressions of Interest (REoI).  

Further information can be obtained at the address below during office hours 08:00 to 17:00 hours Bangkok Standard Time. Expressions of interest must be delivered in written form to the address below (in person, or by mail, or by fax, or by e-mail) by July 27, 2023.  

The Regional Integrated Multi-Hazard Early Warning System for Africa and Asia (RIMES) Attn: Dusadee Padungkul, Head, Operational Support Department 2nd Floor, Outreach Building, Asian Institute of Technology Campus, Klong Nung, Klong Luang, Pathumthani 12120, Thailand Tel: +66 (0) 2 516 5900 Fax: +66 (0) 2 516 5902 E-mail: rimesprocurement@rimes.int