Programme manager disaster risk reduction & climate change (national position)

Oxfam purpose:

To work with others to find lasting solutions to poverty and suffering

Team purpose:

To achieve the DRR & CC objectives as outlined in Oxfam GB's National Change Strategy (2009 - 2014).

Job purpose:

The Programme Manager Disaster Risk Reduction (DRR) & Climate Change (CC) will provide strategic leadership, development activism, and operational management to this programme pillar, in delivering the vision of DRR & CC as given in the approved National Change Strategy (NCS) for the period 2009-2014. In particular, the post holder will strengthen the credibility of the organization in the area of land rights and economic opportunities, and position the organization as a leading and influencing actor in these sectors in Pakistan. The position holder will also ensure effective integration of gender equality in the areas under this programme pillar, including facilitating creation of enabling environment for poor rural women to realize for themselves economic leadership role.

Reporting lines:

Post holder reports to: Associate Country Director (Please note reporting lines could change as per changing programme context and scope)

Staff reporting to this post: Programme Coordinator - DRR & CC; Project Officers - DRR & CC

Budget responsibility: Programme budget of the DRR & CC programme pillar

Dimensions

• Leadership to shape steer the programme pillar agreed vision as given in the NCS
• Operational management of delivery of agreed strategies, priorities, and plans
• External and internal senior level representation and coordination
• Impact and influence, both within their own team, within the larger organization, and externally in the sector and public
• Plans and manages programme pillar's human, material and financial resources
• Manages a broad spectrum of community-based programming covering significant scale and geographical spread, national advocacy, and campaigning
• Leads engagement with public and private sector multiple stakeholders
• Works as a member of the senior management team at the country level
• Providing specialist advice or specific skills to team
• Mentors and builds capacity of the team members in specific areas under he programme pillar
• Management tasks are complex and non-routine within a specialized unit/function
• Requires the ability to analyze and communicate complex information to a wide audience, internally and externally
• Decision-making requires significant levels of judgment based on technical and management experience, generally actively supported within line management or the programme team
• Role is variable with well-defined targets and/or minimum standards and is both proactive and reactive
• To play active role in lobby and advocacy on issues related to programme pillar themes through personal and professional contacts, networks and co-ordination of allies
• Takes lead role on fundraising efforts in DRR & CC and produces high quality programme design documents (strategies, proposals, concept notes) with large budgets
• Provides lead on timely and quality reporting (financial and narrative) that demonstrate good accountability and compliance with both internal policies, procedures and systems and with donors'

Key responsibilities

Operational management

• Ensuring work plans for the pillar (thematic and geographical area specific) are developed in line with the approved programme strategy
• Holding quarterly programme review and planning retreats to ensure work plans are followed adequately, phased budgets are spent and managed in line with the financial management systems, key lessons learned inform next quarter's operational plans, cross learning between different area and sector teams is facilitated, and finally to celebrate achievements
• Ensuring appropriate technical assistance is provided to programmes and projects as well as to national campaigning and policy advocacy work
• Overall supervision of the programme, campaign, policy advocacy and technical staff.
• Support and manage project-based management tier to ensure that field-based operations are effectively managed and efficiently run.
• Mentoring and coaching of staff as appropriate, ensuring that the long term development goals and change agenda of OGB are not subordinated to short term programme needs
• Facilitate setting up of annual performance objectives, work plans and conduct periodic performance appraisals; ensure all team members have personal development plans
• Hold regular one-to-one line management meetings and/or telecoms with distance reportees, document the decisions and ensure agreed actions and decisions are followed through
• To ensure that targets as approved in the quarterly work plans are being achieved with minimum programme standards agreed with the team, partners and allies
• Compliance with organisational systems, including responsible for quality and timely management reporting (financial and narrative) on monthly and quarterly basis
• Lead building & maintaining mutually beneficial linkages between national campaign and the South Asia and global campaign on Economic Justice
• Ensure compliance and controls environment is effectively managed by all team members, demonstrated through personal role modeling
• Ensure key risk areas identified through annual audit of the country programme are managed well

Programme design

• Steering and ensuring production of quality assessments, baselines, concept notes and proposals with budgets and LFAs
• Steer coherence and joined up approach across the three strands of the pillar's work to achieve greater impact and change
• Ensure exit strategy and sustainability of the impact achieved through community-based programming as well as through national advocacy and campaigning
• Ensuring updated stakeholder analysis and donor scanning informs the programme design decisions and management judgments
• Guide team members in development, and periodic evaluation of implementation/operational strategies of community-based programming
• Proactively identifying and pursuing opportunities for programme development and growth for community-based disaster risk reduction programming
• Support EJ Campaign Coordinator in pursuing opportunities for national policy influencing and advocacy, both for disaster risk reduction and climate change.
• Develop and maintain relations with strategic actors of the sector, within and outside the country, so as to build strategic and operational level multi-stakeholder partnerships and alliances, and to ensure effective coordination
• Lead innovation by piloting new approaches and models promoting community-based disaster risk reduction and climate change adaptation.

Monitoring, Evaluation and Learning (MEL) and knowledge management

• Ensuring a user friendly monitoring system, methodology, tools/methods, checklists, indicators, reporting formats are in place to track immediate results/outputs and impact/outcomes against planned initiatives of all three strands of the pillar's work i.e. community-based programming, national campaigning and policy advocacy
• Ensure DRR & CC's programme quality system is coherently joined up and well integrated with the overall country level MEL system to demonstrate bigger impact of OGB's work at macro level, such that system is able to track specific contribution of DRR & CC pillar's work in the bigger picture impact
• Where necessary, ensure staff (and partners and allies) are supported to develop their understanding and appropriate skills and capacities to use the MEL system
• Promote joint monitoring of DRR & CC's work by DRR & CC and other pillar and support functions teams to ensure a joined up approach to tracking change and impact across the country programme
• Ensure quarterly visits to assess immediate, medium and long term change and impact of DRR & CC's work and provide feedback in relation to achievements, shortcomings, and recommendations for improvement at Senior
• Building knowledge management and ensuring its dissemination e.g. through tracking and generation of evidence of impact of change model through collection of best/good practices, case studies, lessons learned to i) enhance programme quality and replication/scale up by other actors (government and non-government) and OGB, in Pakistan and outside; and ii) to demonstrate greater impact achieved through national policy work embedded in community-based programming.
• Facilitate timely communication between DRR & CC and other pillars & programme support functions, as well as with external stakeholders including donors, other development actors working in the areas of DRR & CC pillar's priorities, and with various level of relevant public authorities

Financial management and budgeting 

• To prepare budget for the pillar on annual basis and contribute in annual budgeting exercise
• To monitor actual expenditures as provided by Finance against budget forecasts and phasing and keep track of budget variances
• To ensure overall programme cost effectiveness and efficient utilization of funds
• Responsible for ensuring financial management controls are effectively practiced at all management tiers of the pillar
• Applying and promoting budgetary transparency and accountability

Donors contract management and fundraising

• Accountable for overall and day-to-day management of donors contracts
• Provide support to, and ensure capacity building of team members, partners and allies in developing their understanding and practicing compliance with the mandatory requirements of different donors as per the signed contracts with them
• Work closely with Programme Funding Manager in implementing funding strategy and in meeting fund raising targets for DRR & CC
• Support manager in diversifying the donor base of DRR & CC pillar

Advocacy, influencing and representation

• Support EJ Campaign Coordinator in steering and managing advocacy and influencing work, as part of the overall pillar's strategy;.
• Support EJ Campaign Coordinator in representation at professional and civil society networks.
• Support EJ Campaign Coordinator in representing the programme to the national civil society and other stakeholders, including regional (south Asia and global level representation and influencing) to advocate organizational position on land rights and other related issues of priority under DRR & CC
• Support EJ Campaign Coordinator through the scale and scope of community-based programming as well as quality and impact of all three strands of pillar's work, build organizational credibility and strategic niche in the country

Country Management Team (CMT)

• As a senior manager of the country team, PM-DRR & CC is a member of the CMT, an advisory and decision-making body to support Country Director in all strategic management decision-making.