Project coordinator

About Asian Disaster Preparedness Center

ADPC is an autonomous international organization established for scientific, educational, developmental, and humanitarian purposes with a vision of safer communities and sustainable development through disaster risk reduction and climate resilience in Asia and the Pacific. Established in 1986 as a technical capacity building center, ADPC has grown and expanded its role to be for scientific, educational, developmental and humanitarian purposes. ADPC employs a wide range of professional expertise typically required for Disaster Risk Reduction (DRR) and Climate Resilience (CR) in an effective manner.

ADPC develops and implements cross-sectoral projects/programs on the strategic themes of risk governance, urban resilience, climate resilience, health risk management, preparedness for response and resilient recovery. Our strategic themes are complemented and underpinned by the cross-cutting themes of gender and diversity, regional and transboundary cooperation as well as poverty and livelihoods.

Through its work, ADPC supports the implementation of the Sendai Framework for Disaster Risk Reduction 2015–2030, the Sustainable Development Goals (SDGs), the New Urban Agenda, the United Nations Framework Convention on Climate Change, the agenda defined at the World Humanitarian Summit in 2016, and other relevant international frameworks.

For details, please refer to ADPC website 

Department introduction:

The Risk Governance Department of ADPC aims to support countries in the region to strengthening risk governance systems, strategy, policy and planning, and institutional competency on their resilient development pathways. This includes improving disaster risk management systems, mainstreaming disaster risk reduction (DRR) and climate resilience (CR) aspects and considerations into development planning processes and implementation, enhancing synergy and coherent actions across multi-layer risk governance and development sectors; and integrating risk in investment decisions and public finance. We also provide technical support to national and local governments, communities, and private sector organizations to make strides in establishing innovative, evidence-based and tested methods, tools and practices, for effective, inclusive and targeted risk reduction, employing multidisciplinary DRR and CR knowhow.

The Department also works to improve regional and cross-boundary cooperation for DRR and CR. Through regional mechanisms and platforms, we support in building and sustaining momentum to achieve coherent policy and strategy, amplifying good practices through south-south knowledge exchange and sharing of lesson learned, as well as leveraging and facilitating multi-stakeholder collaboration and potential partnership among countries and a wide array of DRR and CR stakeholders and development partners in Asia and the Pacific.

Statement of Intent:

The Project Coordinator will be part of ADPC’s thematic department of Risk Governance. S/he will be involved in the project and administrative coordination of WBCAR with Project Implementation Unit (PIU). This position is located in Bangkok, Thailand.

Note:

It is not the intent of this Terms of Reference to cover every aspect of the position requirements, rather to highlight the most important areas of personal and joint responsibilities.

Duties and Responsibilities:

• The Coordinator will be working directly under the Project Manager, Risk Governance Department and work under the overall supervision of the Director, Risk Governance to provide support to project administration functions and assistance to all team members in the organization of daily/weekly/monthly RSG activities;
• Preparation, circulation, and maintenance of records and meeting minutes in relation to RSG project administration and implementation;
• Maintenance of a database of project documents in relation to project activities and other key documents like published ToRs, RFPs, memos, performance evaluations, inventory, etc.; calendar of events and status, development of electronic and hard copy file system;
• Assist team members and other project staff with routine correspondence between project staff, and internal and external organizations and for making international and local travel arrangements, assistance in travel advance settlement;
• Assistance in keeping the World Bank’s Systematic Tracking of Exchanges in Procurement (STEP) updated; Assistance in organizing interviews and selection committee meetings for procurement and recruitment; Assist new consultants and firms in orientation to the project; Monitor contracts under the project, as required;
• Assistance in capacity building initiatives and organization of team events, assistance in the preparation of quarterly reports and mid-year reports, updating of progress, and preparation of supporting documents. Liaise with other team members and project partners to obtain required information;
• Assistance in monitoring key deadlines for the project under Risk Governance and proactively notifying key staff of these deadlines;
• Perform other related duties as assigned by the Director, Risk Governance.

Languages:

English is the working language of ADPC. For the post advertised, fluency in English (spoken and written) is required. Knowledge of another language is an advantage.

This job description covers the general responsibilities and representative tasks of this position. Other tasks may be assigned as necessary according to project priorities and needs.

Qualifications:

Required Qualifications and Specifications

Education:

• A minimum of a bachelor’s degree in business administration, development studies, social sciences or any other related fields.

Work Experience:

• Minimum two years of professional experience of working in the area of development programs support in a similar capacity;
• Demonstrated experience in administrative management, office functions, and general office administration;
• Experience in event planning and management;
• Excellent command of English, both written and spoken;
• Excellent computer skills in word processing, spreadsheets, database and presentation software such as PowerPoint. Experience in development of information products, information dissemination, awareness creation is an added qualification;
• Excellent interpersonal and public relations skills, ability to work with a team in a multi-cultural environment;
• Excellent understanding of organizing meetings through online platforms along with an experience in hardware setting required for these meetings
• Strong desire to learn, and undertake new challenges; must be a creative problem solver, must have self-confidence, willing to work hard, with a good sense of humor and fun but with seriousness about the quality and excellence of work;
• Thai citizens or foreign nationals with visas are preferable and international experience in Asia is desirable.

Reporting and Relationships:

The Project Coordinator will report to the Director, Risk Governance and work in coordination with the Project Manager and other members of the PIU.

How to apply:

Interested Candidates can submit the completed ADPC application form, (downloadable from https://www.adpc.net/igo/contents/HRA/ADPC-JoinUS.asp#sthash.7nHwjYd8.dpbs), resume, copy of degrees/certificate(s) together with a cover letter, to adpcjobs@adpc.net within 26 September 2023; midnight, Bangkok time.

Female candidates are especially encouraged to apply.

ADPC encourage diversity in its workplace and support an inclusive work environment.

Note: Applicant who submits incomplete documents required as listed above will not be considered.