RFP for the provision of consultancy on developing guideline and database for the life-cycle management system of 'vessel safe shelters'
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“Project on Establishing Life-Cycle Management System of “Vessel Safe Shelters” in the Maldives” is supported by Japan UNDP Partnership Fund. The project will seek “safe and economical” vessel safe shelters through establishment of LCM system. To achieve this objective, Project is comprised of the below 2 outputs:
1. Guideline for Life-Cycle Management of vessel safe shelter facilities developed, tested and communicated with users responsible for pilot islands
2. Database for efficient and effective Life-Cycle Management of vessel safe shelter facilities developed and communicated with users responsible for pilot islands
These 2 outputs all together will establish the foundational system to ensure the safety level of vessel safe shelters as well as optimal LCC. The guideline will set up the national technical standard for design, construction and maintenance of vessel safe shelter facilities to be complied. The database will support guideline-based facility management so that harbor managers can monitor the conditions of the facilities, analyze the maintenance priority for optimal LCM and decide which facilities should be maintained for the following years.
This commitment is also explicit in the Country Programme Action Plan (CPAP) for 2008-2010, specifically under Output 3.1: national, atoll, island and sectoral disaster management plans and climate change adaptation plans developed and implemented in pilot areas, and related capacity enhanced; and Output 3.2: increased knowledge base of communities of appropriate options and mechanisms for disaster risk reduction, and adaptation to climate change. For this purpose, UNDP Maldives will be engaging the services of a recognized Firm (Contractor) to develop guideline and database for life-cycle management system of “vessel safe shelters” in the Maldives.
Duties and responsibilities
Under the overall guidance of Project Director and direct supervision of Project Manager in MHTE, the Contractor shall be responsible to perform the following tasks to deliver the said deliverables:
- Research harbour management manual available in the world, and assess their relevance to the context of Maldives
- Undertake a comprehensive review of existing management framework of harbours in the Maldives
- Develop a work plan detailing activities and steps to be undertaken
- Propose the number and location of pilot vessel safe shelters in consultation with relevant stakeholders (currently, the number and location are tentatively decided)
- Visit a cross section of islands with different levels of harbour development
- Ensure that the guideline and database are practical and interlinked
- Design and develop the methodologies for Life-Cycle Management in design, operation and maintenance of vessel safe shelters in the Maldives, based on models and knowledge of national/international best practices
- Consider the below parameters and factors in developing a manual for design; population and population growth, vessels by category/size, development potential of the island (e.g. strategic importance under national or provincial development plans), environmental consideration and functional space allocations and facilities for any proposed harbour
- Take into consideration the below points in developing a manual for operation and maintenance; allocation of berthing and mooring spaces, inspection frequency and methodology for different harbour structures, methodology to deal with different levels of distress and methodology for budgetary planning in relation to periodic maintenance
- Suggest a methodology to calculate operation cost based on life-cycle cost in order to understand indicative fee to be charged to users of vessel safe shelters
- Ensure that consideration on disaster risk reduction and climate change adaptation are deliberately and explicitly incorporated into the guideline and database
- Suggest optimal organizational structures and manpower requirements in implementation framework of the guideline and management framework of the database
- Analyse a database framework in terms of the below aspects at least; required functions, data to be stored, conceptual schema, logical data structure, data collection methods in line with the guideline
- Develop a practical operation guideline for main users of the database in line with the guideline
- Develop a practical database for the users such as web database to achieve visualization of conditions of the vessel safe shelters, information sharing among the users, systemization and standardization of harbour management process and optimization of life cycle cost.
- Organize stakeholders’ consultation workshop for the development of the guideline and database
- Based on consultation with relevant stakeholders and key findings in research and field visits, draft manual, implementation framework, database, database management framework and database operation manual for design, operation and maintenance of vessel safe shelters
- Conduct trainings of trainers for the main users both to pilot the draft guideline and database and to impart the knowledge on final guideline and database
- Test the practicality and validity of draft guideline, implementation framework, database, database management framework and database operation manual in pilot vessel safe shelters and reflect the feedbacks to them for their finalization
- Develop a roadmap to further enhance the guideline and database for effective life-cycle management of vessel safe shelters
- Submit all the deliverables as above indicated appropriately reflecting feedbacks from the stakeholders
- In the performance of the above duties, coach and/or mentor concerned staff and personnel of the MHTE on the technical and procedural aspects of the work.
- Perform other tasks deemed necessary for the achievement of the assignment’s objectives.
Competencies
- Demonstrates integrity by modeling the UN’s values and ethical standards
- Promotes the vision, mission, and strategic goals of UNDP
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies
- Knowledge Management and Learning
- Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example
- Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
- Development and Operational Effectiveness
- Ability to lead strategic planning, results-based management and reporting
- Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources
- Ability to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting and cost-recovery
- Good knowledge of the Results Management Guide and Toolkit
- Good ICT skills, knowledge of Atlas
- Ability to implement new systems and affect staff behavioral/ attitudinal change
Management and Leadership
- Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
- Consistently approaches work with energy and a positive, constructive attitude
- Demonstrates good oral and written communication skills
- Demonstrates openness to change and ability to manage complexities
Required skills and experience
The firm (Contractor) should provide individuals/consultants with the following minimum requirements:
- At least 5 years of relevant professional experience in infrastructure design and management including experience in harbour projects and/or related consultancy services to Governments, UN organizations, and other institutions
- Masters degree or equivalent in the field of civil engineering, life-cycle management, information management, public administration and/or other relevant disciplines
- Strong theoretical/ practical knowledge and experience of climate change adaptation, disaster risk reduction, specifically related to coastal management
- Knowledge and experience of both technical and socio-economic context of the Maldives
- Fluency in writing and speaking English
- Good experience in working in a team of experts